How to Book
Booking with Coquet Cottages
Please read the guidance below on how to book with us, how to check availability, when your balance is due, how to pay it, etc.
You can book online, by email or over the telephone. Our availability chart is live and up to date.
How to Book your Chosen Cottage
Once you have chosen the cottage you wish to book, click on the availability checker on the right side of the page when on the cottage webpage. This will take you to the availability calendar for that cottage, where you can browse availability, check prices then book online.
How to Search for Availability
Please use our availability checker on the home page or visit ‘Our Cottages’. Initially, you can enter the area you are interested in and/or the dates you would like. The next page will take you a more detailed search where you can narrow down your criteria. If you are flexible with your dates but you have certain criteria the cottage must meet, then use the search facility for that and leave the dates blank. If you have set dates but you are flexible on location and criteria, just search for your chosen dates.
If you have performed your search above using specific dates, those are the cottages that will be available for what you have chosen. To check prices, click onto the cottage page then click to check ‘Prices and Availability’. The availability calendar will then appear for you to see the prices.
If you have performed a search based on criteria only, you will likely have a selection of cottages which meet your criteria. To check availability for each one, you will need to visit each webpage and click to check ‘Prices and Availability’. The availability calendar will then appear for you to see the available dates for that cottages and the prices.
We are very happy to hold dates for you pending confirmation that you and your party can definitely make it. We can hold dates for you for up to a maximum of 48 hours without any obligation (less if the holiday is less than 14 days away).
However please note that payment of the deposit or full amount (depending upon how early you book) will become at the end of that 2 day reservation period in order to retain the reservation.
Our short breaks are Weekend – 3 nights commencing Friday, and Midweek – 4 nights commencing Monday (the rate is the same for either). At some properties short breaks may not be available at certain times of the year, including Christmas/New Year, peak summer weeks and some Bank Holiday weeks. When you check availability it will show you what periods you are able to book.
In LOW season (only), we offer shorter 2 night Winter Weekend breaks at weekends (Fri-Sun or Sat-Mon). These are able to be offered with an earlier check in of 1pm on Saturday arrivals and a slightly later checkout of 1pm on Sunday departures.
Paying for your Holiday
We accept payment by debit card, credit card (2% surcharge) and bank transfer. You can pay securely online by card or call us to pay over the telephone. When you book online, you are guided to the payment portal to pay securely by card. If you book by telephone we will take your payment over the ‘phone. For the payment of your final balance, you will be sent a link to log onto our portal to pay securely by card. Alternatively our bank details are provided if you would prefer to pay by bank transfer.
DEPOSIT – We require a deposit payment of 30% of the total rent, plus booking fee and extras, in order to secure your holiday dates for you. This is required to be be paid at the time of booking. PLEASE NOTE that if payment is not received within this time and you do not contact us to request an extension to the payment period, we will cancel your reservation, as we cannot reserve dates indefinitely without payment to confirm the holiday.
BALANCE – Having paid a deposit, the balance will become due 2 months before your holiday commences. If you are booking a holiday to commence within the next 2 months, the full amount is due immediately.
If the balance is not received by the due date – which is clearly advised to you at the time of booking – we will send 2 reminders and attempt to reach you by phone, but if it remains unpaid 2 days after the due date, we will assume you do not wish to proceed with your holiday and cancel it, making the dates available to be booked by others. It will then be subject to our Cancellation Policy.
You are strongly advised to take out either conventional cancellation insurance or our Booking Protect booking cancellation protection insurance. You are legally obliged to pay the final balance even if you choose to cancel your holiday, see our Booking Conditions. Without insurance in place, you are obliged to pay the final balance. You will not receive a refund unless the dates are re-booked and the refund amount will be equal to the amount received for the re-booking less £25 cancellation fee. The amount received for the re-booking may be less than you have paid if the guests are eligible for a discount or need to be reduced ”last minute’.
If your holiday is less than 2 months away – the full amount is payable at the time of booking.
A booking fee of £25 per booking will be added to your total holiday cost.
Please note that we have strict booking conditions, particularly in relation to the acceptance of dogs to our cottages and the care of the property. Your booking is accepted on the clear understanding that you have agreed to adhere to our booking conditions. If any costs are incurred by the cottage owner or any other issue occurs due to a breach of our booking conditions, the person who books the holiday will be held liable and will be charged direct.
Changing your Dates after Booking
If you wish to change your holiday dates after having your holiday booking confirmed, we can only do this with the agreement of the cottage owner and an administration fee of £25 will be added to your final balance.
It is not possible to change your booking to a different cottage without us having to treat this as a cancellation. This is because our cottages are privately owned and we are acting as agents for the individual owners.
Our Cancellation Policy
It’s essential that you understand our standard cancellation policy, because once your booking is confirmed, you are committed to paying the full balance, even if this is after the time you cancel your holiday. Please see our full booking conditions for more information.
In the event that you have to cancel your holiday, you must inform us in writing (email preferably) and we will make the dates available to be re-booked, but we will only be able to provide a refund if the dates do subsequently re-book. The amount of the refund may be less if we have to reduce the rate to encourage a re-booking and is subject to a £50 cancellation administration fee.
We are unable to offer standard holiday insurance as we aren’t registered as an insurance broker, but we strongly advise you to take out insurance independantly, which is cheap and quick and easy to do online (search on Google for UK holiday insurance).
We can, however, offer ‘Booking Protect Cancellation Insurance’ which offers cover for many circumstances for just 5% of your total holiday cost. Click here for the terms of this insurance to see if it meets your needs: booking protect, and if required, you can select this option on your online booking form to add it to your booking. Alternatively, you can take this insurance out at any time prior to your holiday being paid in full, just contact us direct to arrange.
We occasionally offer ‘late booking’ deals or non-standard booking periods at special rates, however any discounts or adjustments to rates in these cases are NOT shown on this page, which just shows our standard pricing.
When you click on ‘check availability’ on your chosen cottage page, any reductions or non-standard booking periods offered will be shown on the calendar displayed there.
If you are a returning guest you are automatically eligible for a discount of 10% on the rates shown in the table above. When booking online, please use the discount code we provided to you after your last holiday with us. If you can’t remember it, please contact us direct and we will re-issue it or apply the discount for you.
Please note that to be eligible for our loyalty discount you must have stayed in one of our cottages previously and your name must match against our records as a previous guest.
We are unable to combine discounts, so if a holiday is already discounted, the highest discount will apply but not both.
We occasionally reduce our rates on an individual cottage basis, for instance if we have a late vacancy. We also increase our prices from time to time in line with the market generally. However the price quoted at the time of booking is fixed and is the price you will pay, regardless of whether the original rate has increased or decreased since the time of booking.
Most of our cottages warmly welcome one dog, some can accommodate 2 or even 3 dogs, which is made clear on the individual cottage webpage. At all except Tower Cottage there is a charge £20 per dog per holiday which will be added to the total holiday cost. Please see our dogs welcome webpage to find out more about our policy for accommodating dogs, as we have booking conditions in this respect.
Click on the cottage name above to view full details for that cottage, as there are optional extras at certain cottages which may be chargeable, such as extra sacks of logs for instance, but most extra’s such as cots and highchairs are not chargeable but must be requested at the time of booking.